It's true. If you start off by creating a SWOT analysis of your new or current ministry, it will help you be more effective in determining next step goals. This will really help you establish yourself as a leader in your music ministry and your pastor can readily get behind you because he will know what you're planning.
Strengths within the ministry
Start making notes of all the strengths that are present. This will help you because you will already know what needs to be done to be an effective music & worship program... that was drilled into you by college professors. But you need to know what you've got going in or at least before you put your other foot in the water.
Weaknesses within the ministry
Ahem. Duh? What are some weaknesses you see right off the bat that can help you launch forward with a tighter better ministry? List them. Then try to put them in order of what needs fixed first, next and so forth. When I first came to where I am now, I realized quickly that we had several weak spots in the music ministry and in our worship program in general. Actually, this was basically a deck of cards. Which card do you pull out first to work on? The answer is, it doesn't matter, they will come down in the end and that's alright too. But do keep your Pastor involved in the goings on of your music program.
Opportunities for the Future
Yep. What are some opportunities you see right now that will have a positive outlook on the future of your current program. These are things to point out and celebrate and to keep close at hand so you don't lose heart or track of your forward motion.
Threats to the health of the Ministry
Believe it or not, there are going to be threats. People can be threats. Wrong Theology can be threats. Diva attitudes can be threats. A since of entitlement by members of the programs can be threats. You get the picture. Quickly try to identify these threats. Log them and categorize them by: Urgent Response, Needed Response, Final House Cleaning. This lets you and your pastor know what needs your immediate attentions and then what else. Encourage him to help you navigate these responses above so that together you can build a bright program that honors God, celebrates people and exalts creativity for the creator.
Goals for the Year
Based on the above, state significant new goals for your area of responsibility, being as objective as possible. The goals should be aligned to your job profile and the vision of your congregation. Seek out your Pastor's goals for you and the ministry as well... these will definitely help you and the process along. After-all, if the Pastor ain't happy, ain't no staffer happy!
It's Monday morning and you just received your Pastor's sermon notes and ideas for the week. You have a pastor that rarely plans his message themes and titles ahead more than a few times per year. And when he does, they are as vague as randomly opening the Bible for a reading session.
What do you do?
I get this all the time where I currently serve. While I'd like to say that I have the dream job of having everything 3-4 weeks out ... I rarely get anything more concrete than the week of. I don't despise this though. We are a church that follows a Lectionary cycle, and my Pastor's personal philosophy is: "If it's about Jesus, Communion, God, The Holy Spirit, A Creed, Confessional... it's all good!" With that I can plan a wide variety of services.
I suggest, you first get a lectionary and try to stick to common themes and ideas. Most lectionary programs now actually work within the broader scope of themes. You also have the seasons of the church year. If you do not use Lectionary or The Church Year cycles, then you may want to plan based on you hymnal or use a hymnal for more sturctured planning before you fill in with praise/modern songs.
Blessings as you try to plan your week.